Have you just gone through a phone interview and wondering how to follow-up with the interviewer? Well, wonder no more because in this article, we’re going to look at the importance of sending a thank you email after a phone interview.
A thank you email is not only a polite gesture, but it also serves to remind the interviewer of your conversation and leaves a lasting impression. In fact, according to a survey conducted by CareerBuilder, 22% of hiring managers say they are less likely to hire a candidate if they don’t send a thank you email or note after the interview.
The good news is that sending a thank you email is simple and doesn’t have to take up a lot of your time. With just a few adjustments, you can use a sample thank you email as your own. In this article, we’ll provide you with some thank you email samples that you can edit as needed.
So, keep reading to learn more about why a thank you email is important, how to craft one, and get some sample thank you emails to get you started.
The Best Structure for a Thank You Email After a Phone Interview
After a phone interview, it’s important to follow up with a thank you email. This not only shows your appreciation for the interviewer, but it also provides an opportunity to reinforce your interest in the position and highlight any relevant qualifications or skills that may have come up during the interview. Here’s a structure for the best thank you email after a phone interview:
Greeting and Expressing Gratitude
Start your email with a friendly greeting and express your gratitude for the interviewer’s time and consideration. You could say something like:
Dear [Interviewer’s Name],
Thank you so much for taking the time to speak with me today. I really appreciate the opportunity to learn more about [Company Name] and the [Position Title] role.
Reiterate Your Interest in the Position
After thanking the interviewer, it’s a good idea to reiterate your interest in the position. This shows that you’re still excited about the opportunity and willing to pursue it further. You could say something like:
I’m even more excited about the opportunity after our conversation today. I’m confident that my skills and experience make me a great fit for this role, and I’m eager to learn more about how I can contribute to your team.
Highlight Relevant Qualifications or Skills
If there were any qualifications or skills that came up during the interview that weren’t highlighted on your resume or cover letter, this is a great opportunity to bring them up. You could say something like:
During our conversation, I was particularly interested in [specific qualification or skill that came up]. I just wanted to mention that I have experience working on similar projects in the past and would be excited to bring that expertise to your team.
Closing and Call to Action
Finally, close your email with a friendly message and a call to action. This could be as simple as thanking the interviewer again for their time and letting them know you’re available for any further questions or follow-up. You could say something like:
Thanks again for your time today, and please let me know if there’s anything else I can provide or if you have any further questions. I look forward to hearing from you soon!
By following this structure, you’ll be able to convey your gratitude, interest, and relevant qualifications in a clear and concise way. This will leave a positive impression with the interviewer and make you stand out from other candidates.
7 Thank You Email Samples After Phone Interview
Thank You for the Phone Interview
Dear [Hiring Manager’s Name],
Thank you for taking the time to speak with me over the phone today. It was a great pleasure learning more about the position and the company as a whole.
I appreciate the insights you shared and the opportunity to discuss my qualifications in more detail. I was impressed with the company’s culture and the passion and expertise of the team.
Again, thank you for your time. Please let me know if there is any additional information I can provide. I look forward to hearing from you and hopefully meeting in person soon.
Best regards,
[Your Name]
Thank You for Considering Me
Dear [Hiring Manager’s Name],
Thank you for considering me for the [Position Title] role. It was a pleasure discussing the position with you over the phone, and I am excited about the opportunity to join your team.
I believe my skills and experience make me a strong candidate for this position, and I am excited to contribute to the success of the team and the company as a whole. If you need any further information or clarification, please do not hesitate to contact me.
Thank you again for your time and consideration. I look forward to speaking with you again soon.
Sincerely,
[Your Name]
Thank You for Your Encouragement
Dear [Hiring Manager’s Name],
Thank you for taking the time to speak with me over the phone today. I appreciate your encouragement and positive feedback, and I am excited about the opportunity to join your team as [Position Title].
Our conversation gave me a better understanding of the company’s culture and the position’s responsibilities. I am impressed with the company’s commitment to innovation and its dedication to provide top-quality service to your clients.
Again, thank you for your time and encouragement. I look forward to the possibility of working with you and contributing to the success of the company.
Sincerely,
[Your Name]
Thank You for Addressing My Concerns
Dear [Hiring Manager’s Name],
Thank you for taking the time to talk with me over the phone and addressing my concerns regarding the [Position Title] role. Our conversation was informative, and I appreciate the detailed information you provided regarding the company’s compensation package and benefits.
I am excited about the possibility of joining your team and believe my experience and skills make me a strong candidate for the position. If there is any further information or clarification you need from me, please let me know.
Thank you again for your time. I look forward to hearing from you soon.
Best regards,
[Your Name]
Thank You for the Phone Interview Opportunity
Dear [Hiring Manager’s Name],
Thank you for giving me the opportunity to speak with you over the phone today about the [Position Title] role. It was a pleasure discussing the position and learning more about your organization’s objectives and goals.
I am excited about the possibility of joining your team and the opportunity to add value to the company. If there is any further information or clarification you need from me, please do not hesitate to contact me.
Thank you again for your time. I hope to hear from you soon.
Sincerely,
[Your Name]
Thank You for Your Consideration
Dear [Hiring Manager’s Name],
Thank you for considering me for the [Position Title] role. It was a great pleasure talking to you over the phone about the position and learning more about the company’s culture.
I am confident that my experience and skills align well with the role’s requirements, and I feel the company’s mission and values resonate with my own. If there is any further information or clarification you need, please let me know.
Again, thank you for your consideration. I look forward to potentially joining your team and contributing to the company’s success.
Best regards,
[Your Name]
Thank You for the Opportunity to Discuss the Role
Dear [Hiring Manager’s Name],
Thank you for taking the time to speak with me over the phone about the [Position Title] role. It was a great pleasure discussing the position and learning more about the company’s culture and values.
I am confident in my skills and experience, and I believe I can make a positive contribution to your team and to the company’s growth. If there is anything else you need from me, please let me know.
Again, thank you for this opportunity. I look forward to hearing from you soon and potentially joining your team.
Best regards,
[Your Name]
Tips for Writing a Thank You Email after a Phone Interview
After a phone interview, it is important to send a thank you email to your interviewer to express your gratitude for the opportunity and to remind them of your interest in the position. Here are some tips to keep in mind when crafting your thank you email:
Be timely: Send your thank you email within 24 hours of the interview to ensure that your appreciation is fresh in the interviewer’s mind. This will also show that you are prompt and organized.
Personalize your email: Reference something that was discussed during the interview to show your attentiveness and interest. Use the interviewer’s name and the correct spelling throughout the email. Avoid overly generic statements that could make your email sound like a form letter.
Reiterate your qualifications: Highlight your skills and experience that make you a good fit for the position. This will serve as a reminder of your strengths and can give you an edge over other candidates.
Express enthusiasm: Let the interviewer know that you are excited about the position and the opportunity to join the company. This can show that you are a motivated candidate who is eager to work for the organization.
Include contact information: Make sure to include your phone number and email address in the email signature in case the interviewer wants to get in touch with you for further discussion or questions.
Check for errors: Double-check your email for grammar and spelling errors. Consider having someone else read it over before sending to catch any mistakes that you may have missed.
By following these tips, you can craft a professional and effective thank you email that will leave a lasting impression on the interviewer.
Thank you email sample after phone interview FAQs
What should I include in my thank you email after a phone interview?
A thank you email should express gratitude, recap key points discussed during the phone interview, and reiterate your interest in the position.
When should I send my thank you email?
You should send your thank you email within 24 hours of your phone interview.
How should I address the person who interviewed me?
You should address the person by their formal title, unless they specifically ask you to use their first name.
Can I include additional information in my thank you email?
Yes, you can include additional information about your qualifications or interest in the position, but keep the email concise and focused.
If I forgot to say something during the phone interview, can I include it in my thank you email?
Yes, you can use your thank you email to remind the interviewer of additional qualifications or experiences that you didn’t get a chance to discuss during the phone interview.
Should I send a thank you email to each person who interviewed me?
Yes, if you spoke with multiple people during the phone interview, be sure to send a separate thank you email to each person.
What if I don’t have the interviewer’s email address?
You can usually find the interviewer’s email address on the company’s website, or you can reach out to the recruiter who scheduled the phone interview.
Is it okay to follow up after sending my thank you email?
If you haven’t heard back from the interviewer within a week, it’s appropriate to follow up with a polite email expressing your continued interest in the position.
What if I decide I’m no longer interested in the position after sending my thank you email?
If you’ve decided you’re no longer interested in the position, it’s still polite to send a thank you email expressing your appreciation for the interviewer’s time.
Wrap Up
And that’s a wrap on our thank you email sample after phone interview! While writing a thank you email might seem like a small gesture, it can make a huge difference. Taking the time to express your gratitude and reiterate your interest in the position can set you apart from other candidates. So, don’t forget to send one. Thanks for reading and best of luck with your job search! Be sure to visit again later for more tips and tricks.