Have you ever found yourself anxiously waiting for a response from a potential employer after a job interview? It’s a common feeling, but the waiting game can be unbearable. How do you know when to follow up without seeming pushy or desperate? The solution is simple – send a follow-up email.
A sample follow-up email after interview status can make all the difference in conveying your enthusiasm and interest in the position. It’s a chance to remind the interviewer of your qualifications and to thank them for their time. However, crafting the perfect email can require some finesse.
That’s why we’re here to help. We’ve compiled a list of sample follow-up emails that you can edit and personalize to fit your specific situation. Whether you’re unsure of how to word your message or thinking about adding a personal touch, we’ve got you covered.
In this article, you’ll find samples for various scenarios, including post-interview thank you notes, interview status follow-ups, and even follow-ups for interviews that may not have gone as well as you had hoped. We’ve taken the guesswork out of the follow-up email process, so you can focus on crafting the perfect message.
Don’t let the fear of seeming pushy or desperate prevent you from following up after a job interview. The right follow-up email can make a difference in securing the job of your dreams. So, without further ado, let’s dive into some sample follow-up emails to help you nail your next job interview.
The Best Structure for Sample Follow-Up Email After Interview Status
Following up after a job interview is essential to demonstrate your interest in the position and stay top of mind with the employer. However, crafting a follow-up email can be a tricky task. You want to keep your message concise yet compelling enough to get a response from the hiring manager. In this article, we will discuss the best structure for a sample follow-up email after an interview.
1. Start with a Professional Greeting: Begin your email with a professional and courteous greeting. Address the person by their name and express gratitude for the time they took to interview you. This shows that you value their time and the opportunity they provided you.
Example: Dear Ms. Smith, I hope this email finds you well. I wanted to thank you for taking the time to meet with me regarding the Account Manager position on Monday.
2. Reiterate Your Interest: Open your email by expressing your interest in the role and company once again. You can briefly mention how the interview strengthened your conviction that this is the right job for you and how working with the company aligns with your career goals.
Example: The more I learn about this opportunity, the more excited I am about the prospect of joining the team at ABC Company. Our conversation on Monday only solidified my interest.
3. Mention Key Takeaways: Use this section to highlight key takeaways from the interview. This could include specific job requirements, relevant experience, or skills they were looking for that you possess. Remember to keep it brief and to the point.
Example: I was impressed with the company’s culture and values, and I believe my experience with project management, as well as my customer service skills, would allow me to thrive in the Account Manager role.
4. Inquire About Next Steps: Close your email by asking about the next steps in the hiring process. This shows that you are eager to move forward and gives the employer an opportunity to provide you with more information and feedback.
Example: I would be grateful for any updates on the hiring timeline and if there are any additional steps that I need to take.
5. End With a Professional Sign-Off: End your email with a polite sign-off. Thank the employer once again for the opportunity, and express enthusiasm for hearing back from them soon.
Example: Thank you once again for your time and consideration. I look forward to hearing back from you soon.
In conclusion, a well-crafted follow-up email after an interview can demonstrate your professionalism, interest, and eagerness to move forward in the hiring process. By incorporating the above-mentioned structure, you can increase your chances of receiving a prompt response from the hiring manager.
Seven Sample Follow-Up Email after Interview Status
Sample Follow-Up Email After Interview Status – No Response
Dear [Interviewer Name],
I hope this email finds you well. I wanted to follow up on the interview we had last week for the [position] at [company]. I am yet to receive word about the status of my application or any updates in reference to the next steps in the recruitment process.
I am still very interested in the opportunity and I would appreciate it if you could provide me with an update on where I stand in the process. Thank you for taking the time to consider my application.
Sincerely,
[Your Name]
Sample Follow-Up Email After Interview Status – Received a Rejection
Dear [Interviewer Name],
I want to express my appreciation for the time and consideration you gave me throughout the interview process for the [position] at [company]. Even though I am disappointed to hear that my application was not successful, I appreciated the chance to meet you and learn more about your team.
If it’s possible I would be grateful if you could share the feedback with me from my interview. It would be very helpful for me in my next job search. Thank you very much for the opportunity. Again, thank you for your time and I wish the company all the best.
Sincerely,
[Your Name]
Sample Follow-Up Email After Interview Status – Waiting on Decision
Dear [Interviewer Name],
I hope this email finds you well. I wanted to follow up on the interview we had last week for the [position] at [company]. I am still as enthusiastic as ever about the opportunity and wondering if any decision had been made about the hiring process.
I would appreciate any updates that you may have, and I am still very interested in the role. Thank you for considering my application and taking the time to interview me.
Best regards,
[Your Name]
Sample Follow-Up Email After Interview Status – Decision Made
Dear [Interviewer Name],
I wanted to express my gratitude for the opportunity to interview for the [position] at [company]. It has been a pleasure to learn about the company and the role, and I am grateful that you took the time to share your thoughts with me.
I completely understand that you may have received a large number of applications and it cannot be an easy choice to make. Additionally, it would be very valuable if you could pass along some insights on making the interview process a bit better for future reference. Thank you again.
Sincerely,
[Your Name]
Sample Follow-Up Email After Interview Status – After Acceptance
Dear [Interviewer Name],
I wanted to express my profound gratitude and appreciation for the opportunity to join your team at [company]. I am thrilled to begin working as the [position] that we discussed in our interview and am eager to start contributing to the company.
Kindly let me know if there is anything specialized I must undertake before my start date and I am excited to work with the team to help drive the company’s mission and growth. Thanks again for the opportunity.
Sincerely,
[Your Name]
Sample Follow-Up Email After Interview Status – Declined the Job Offer
Dear [Interviewer Name],
First off, I want to express my genuine appreciation for the opportunity you shared with me to join [company] as the [position]. It was an honor to learn more about the company, meet the team, and discuss my skills and experience with you.
After a significant amount of deliberation, I have decided to decline the job offer. It was not a straightforward decision, and I want you to know that my choice was not due to any dissatisfaction with the company or the role. I hope our paths cross again in the future, and I appreciate your understanding.
Sincerely,
[Your Name]
Sample Follow-Up Email After Interview Status – Rescheduled Interview
Dear [Interviewer Name],
I hope this email finds you well. I am contacting you concerning the interview we planned for the [position] at [company], which was initially scheduled for [Day and Time] but later postponed.
I am still very interested in the opportunity, and I am hoping that we can reschedule the interview soon. Please let me know if you would like me to send some other dates that work for me. I am excited to discuss my qualifications further and my enthusiasm hasn’t wavered.
Thank you for your understanding and flexibility.
Sincerely,
[Your Name]
Tips for Writing an Effective Follow Up Email After an Interview
After going through the rigorous interview process, it’s natural to wait anxiously for the final decision from the hiring manager. However, it is important to follow up with an email expressing your continued interest in the role and thanking them for their time. Here are some tips to help you write an effective follow up email:
- Be prompt: Send your follow up email within 24-48 hours after the interview. This shows your enthusiasm for the role and appreciation for their time.
- Personalize your email: Refer back to something specific that was discussed during the interview. This shows your attention to detail and that you were listening attentively during the interview.
- Express your appreciation: Thank the interviewer for the opportunity to meet with them and learn more about the company. Let them know that you were impressed by the company’s culture and values.
- Re-emphasize your interest: In your email, mention your continued interest in the position and why you believe you are a good fit for the role. Be specific and highlight any relevant experiences or qualifications that you bring to the table.
- Be concise: Keep your email short and to the point. Respect the interviewer’s time and don’t make them read through a lengthy email.
Following up with an interviewer can be a nerve-wracking experience. However, with these tips, you can be confident that your email is professional and will make a positive impression on the hiring manager.
Sample Follow Up Email After Interview Status FAQs
How soon should I send a follow-up email after an interview?
You should aim to send a follow-up email within 24 hours of your interview. This shows your enthusiasm and interest in the position.
What should I include in my follow-up email?
Your follow-up email should include a thank you message for the interviewer’s time and a brief overview of why you’re interested in the role. You can also mention any topics you discussed during the interview that you found particularly valuable.
Is it appropriate to ask about the status of my job application in a follow-up email?
Yes, it is appropriate to ask about the status of your job application in a follow-up email. However, it is important to do so politely and not come across as pushy.
Can a follow-up email influence the hiring decision?
Yes, a follow-up email can influence the hiring decision. It shows that you’re invested in the position and eager to learn more about it. It can put you top of mind for the hiring manager or recruiter.
What tone should I use in my follow-up email?
You should use a friendly and professional tone in your follow-up email. Avoid coming across as passive-aggressive or impatient.
How long should I wait for a response to my follow-up email?
You should wait at least one week after sending your follow-up email before following up again. This gives the interviewer or hiring manager enough time to respond.
Is it okay to follow up more than once?
Yes, it is okay to follow up more than once. However, don’t overdo it. If you haven’t received a response after your second follow-up, it’s best to move on.
What if I received a rejection letter before sending a follow-up email?
If you received a rejection letter before sending a follow-up email, it’s still okay to thank the interviewer for their time and express interest in future opportunities. This leaves a good impression and maintains a positive relationship with the company.
What do I do if I receive no response to my follow-up email?
If you receive no response to your follow-up email, it’s okay to follow up once more after a week. If you still don’t receive a response, it’s best to move on and focus on other job opportunities.
Thanks for Stopping By!
I hope you found these tips helpful in crafting your own follow-up email after a job interview. Remember, it’s important to remain professional, polite, and grateful for the opportunity to interview for the position. Whether you’re following up after your first interview or your fifth, always aim to be authentic and highlight your unique skills and experience. And hey, if you’ve got any other job search questions or topics you’d like me to cover in the future, don’t hesitate to reach out – I’d love to chat. Thanks again for reading, and I hope to see you back here soon!