Are you one of those employees who have decided to resign from their current job? Well, then you must be wondering how to write a resignation email that is professional yet conveys your thoughts clearly. Congratulations! You have come to the right place. In this article, we will provide you with some resignation email sample India which you can use as a reference and edit them as required.
Resigning from the job is not an easy decision, and it becomes even harder when you have to write an email. But fret not, we have got you covered. Our samples will help you in drafting a perfect email that would not burn any bridges and maintain your professional image. So, sit back, take a deep breath, and read along to discover the essential elements that make your resignation email successful.
Without further ado, let’s dive into the different resignation email sample India that you can use according to your situation.
The Best Structure for a Resignation Email in India
Resignation emails can be tricky to write, especially if you are unsure of the appropriate structure for your specific situation. In India, it is essential to follow a specific format to ensure that your resignation email is received positively, and all parties involved are satisfied with the outcome. Below, we will delve into the best structure for a resignation email in India.
Firstly, it is essential to begin by addressing the email to your immediate supervisor or manager. Make sure to use their correct name and title to show that you are taking the email seriously. The salutation you use will set the tone for the rest of the email, so it is essential to get it right.
After the salutation, it is important to start with a brief statement that clearly states your intention to resign. This should include the date on which you intend to leave the company. Be respectful in your tone, and avoid using language that may be interpreted as negative or confrontational. A simple statement like, “I am writing to inform you that I will be resigning from my position as [job title] effective [date]” should suffice.
Next, you should provide a brief explanation of your decision to resign. Keep in mind that less is often more in this situation. You do not need to go into great detail about why you have decided to resign. A concise statement like, “I have decided to pursue other opportunities” will usually suffice.
Following your explanation, it is important to express your gratitude to your employer, co-workers, and the company as a whole. You can mention any positive experiences you had during your time with the company and highlight any skills or knowledge you gained while working there. Thanking your employer shows that you are appreciative of the opportunity you were given and helps to maintain a positive relationship even after you have resigned.
Lastly, it is important to offer to assist in the transition process. You can offer to train your replacement or provide any necessary information to ensure a smooth transition. This shows a willingness to maintain a positive relationship with your employer and suggests that you are responsible and professional in your approach to resigning.
Overall, a resignation email in India should follow a clear and concise structure that is professional in tone. Ensure that you use the correct salutation, state your intention to resign clearly, provide a brief explanation for your decision, express gratitude, and offer to assist in the transition process. Following these steps will ensure that your resignation email is received positively and maintains a positive relationship with your employer even after you have resigned.
7 Resignation Email Samples for Different Reasons in India
Resignation Email Sample for Better Job Opportunity
Dear Manager,
I hope this email finds you well. I would like to inform you that I will be resigning from my current role as [position] with [company name] effective [date]. I have accepted another job offer that I believe will provide me with better opportunities for growth and development.
I have truly enjoyed my time working with this company and appreciate all of the opportunities that have been given to me over the years. However, the new role aligns more closely with my long-term career goals and objectives.
I will ensure that all of my work is completed and handed over by my final day, and am happy to assist with the transition during my notice period. Thank you again for everything and I wish the company all the best in the future.
Sincerely, [Your Name]
Resignation Email Sample Due to Personal Reasons
Dear [Manager],
I am writing to inform you of my resignation from my position as [Position] at [Company Name]. This difficult decision has been made due to personal reasons that I need to attend to.
Working with [Company Name] has been a great experience, and I have learned a lot from this organization. However, my personal circumstances make it difficult for me to continue working here.
Please let me know what I can do to assist in the transition process and to ensure that my duties are passed on smoothly. I am willing to help in any way I can during my notice period.
Thank you for understanding and please let me know if you have any further questions or concerns.
Sincerely, [Your Name]
Resignation Email Sample for Family Reasons
Dear [Manager],
I am writing to inform you that I will be resigning from my position as [Position] at [Company Name] effective [Date]. This decision was not made lightly, but it is necessary for me to move closer to my family.
I have thoroughly enjoyed working here at [Company Name] and I am grateful for the opportunities that have been given to me. However, relocating to be close to my family is important for me at this time.
I want to reassure you that I will do everything in my power to ensure a smooth transition. Please let me know if there is anything else I can do to help in the interim period.
Thank you again for a wonderful experience, and best of luck in the future.
Sincerely, [Your Name]
Resignation Email Sample Due to Health Conditions
Dear [Manager],
It is with regret that I must resign from my position as [Position] at [Company Name]. This decision has not been an easy one, but I feel that my health is forcing me to prioritize my personal well-being at this time.
I have received excellent support and opportunities from this organization, and I appreciate everything that I have learned here. However, my current health situation makes it difficult for me to continue working at my full capacity.
I will be sure to complete all relevant work and to assist with the transition process so that it is as smooth as possible. Thank you for your understanding, and please let me know if you need further assistance during my notice period.
Sincerely, [Your Name]
Resignation Email Sample Due to Study
Dear [Manager],
It is with mixed emotions that I must inform you of my resignation from my position at [Company Name]. I have decided to pursue further education in my field of study, and this requires me to leave my current role.
I have enjoyed every moment of my time at [Company Name] and am grateful for all the opportunities I have been given. I am proud of the work I have accomplished here and will always remember the lessons I have learned while working with such a great team.
Please let me know how I can aid during the transition process to ensure a smooth transfer of responsibilities. Thank you again for everything, and I am grateful for all the experiences gained here.
Best regards, [Your Name]
Resignation Email Sample Due to Better Compensation
Dear [Manager],
I am writing to inform you of my resignation from my role as [Position] at [Company Name]. Although this was a challenging decision, I have recently been offered a compensation package that better aligns with my expectations and career aspirations.
I hope that you understand that I have enjoyed my time here and am especially grateful for the opportunities that were provided to me. However, I feel this new offer provides me a better opportunity to fulfill my career goals.
I will do everything I can to ensure a smooth and adequate transition during my notice period. If there’s anything else I can do to help during this time, I am more than happy to assist.
I want to extend my sincere gratitude to you, the management team, and colleagues for the time spent with the company.
Best regards, [Your Name]
Resignation Email Sample Due to Workplace Bullying
Dear [Manager]
It is with regret that I submit my resignation as [Position] at [Company Name]. Although I have enjoyed my time with the company, I have been faced with repeated incidents of bullying from an individual.
While I appreciate that the company has taken certain measures to address the issue, I have been made to feel unsafe and uncomfortable, and hence, I believe, this is the best decision.
I will work to ensure my all responsibilities are handed over, and will be more than happy to assist in the transition process. Please let me know if there’s anything else that I can do to help the company during this time.
I appreciated the opportunities that were provided to me.
Sincerely, [Your Name]
Tips for Writing a Resignation Email in India
Resigning from a job is never an easy decision but it’s important to leave on good terms. One way to do this is by writing a professional resignation email to your employer. Here are some tips on how to draft a resignation email that reflects positivity and gratitude towards the company:
- Subject Line: Start the email with a clear and specific subject line that includes your intended last day of work. This makes it easier for your employer to file and reference the email.
- Salutation: Begin the email with a polite and professional greeting. Address the concerned person or department and ensure you spell their name correctly. Use a formal title to show respect.
- Opening Paragraph: Start by expressing gratitude towards the company, highlighting some of the positive experiences you had working there. Mention your reason for leaving and provide a specific last day of work. Keep the tone positive and avoid any negative comments, even if they are the reason for leaving.
- Middle Paragraph: Use this paragraph to provide details on your transition plan. Offer to train your replacement and provide contact information for follow-up questions. Thank your employer and colleagues for their support and guidance during your tenure.
- Closing Paragraph: Reiterate your gratitude towards the company and express your willingness to be of assistance during the transition. Offer to assist with ongoing projects even if it’s not required. Provide your contact information and sign off with a sincere message.
- Closing: Choose a polite and professional closing statement that aligns with the opening salutation. Use a formal signature that includes your name, position, and contact information.
Keep the email short, direct, and professional. Avoid being too emotional or negative and stick to the facts. Proofread the email before sending and ensure you’ve attached any important documents or files. Finally, resigning can be a tough decision, but if done in a professional manner, it can leave a positive impression on your employer, which could help later down the road.
FAQs for Resignation Email Sample India
What should be included in a resignation email?
A resignation email should typically include a statement of resignation, the effective date, a reason (optional), and a message of appreciation or gratitude.
When is the best time to send a resignation email?
The best time to send a resignation email is during office hours on a weekday. Ideally, the email should be sent two weeks before the intended last date of work.
Is it necessary to give a reason for resignation in the email?
No, it is not necessary to give a reason for resignation in the email. However, if the reason is conveyed appropriately, it can help maintain a good relationship with the employer.
Do I need to provide a notice period while resigning?
Yes, it’s a professional practice to provide a notice period while resigning. It helps in maintaining a good relationship with the employer and provides ample time for the company to find a replacement.
How long should the notice period be?
The notice period can vary depending on the terms and conditions of employment or as per the industry standard. Usually, a notice period of two weeks or a month is preferred.
Can I provide a shorter notice period in the email?
It’s not advisable to provide a shorter notice period in the email. Discussing the notice period with your employer is always better and can prevent any misunderstandings, or potential issues in future.
Should I address the email to a particular person?
Yes. It’s better to address the email to your immediate superior or HR representative who typically handles resignations. This approach ensures that the email reaches the correct person and gets processed promptly.
Is it recommended to mention my next job in the resignation email?
No. Mentioning the next job can create an awkward situation and may not be appreciated by the employer. It is best to keep the focus on the resignation and express gratitude for the professional growth during the stint at the company.
Can I mention my feedback or suggestion in the resignation email?
Sure, you can provide feedback or suggestions but make sure they are constructive and professional. Keep the tone positive and avoid any negative comments that may harm the relationship with the employer.
Thanks for Reading!
Well, folks, that’s the end of this resignation email sample India article. I hope you found it helpful in crafting your own resignation message. Remember, it’s never easy to quit a job, but it’s important to do it in a professional manner. If you’re looking for more tips and tricks for navigating the working world, be sure to check back here soon. Thanks for reading, and best of luck on your next career move!