Internship Email Template: The Ultimate Guide for Students and Recent Graduates
As a student or recent graduate, landing an internship is one of the most critical steps towards achieving success in your career. However, crafting the perfect email that will grab the attention of the employer and secure you an opportunity can be quite challenging. Fortunately, we have got you covered! In this article, we have created a comprehensive internship email template that will increase your chances of getting called for an interview.
Using our guide, you can rest assured that every email you send out will be well-crafted and professional. The internship email template contains practical examples that you can edit as needed, ensuring that your message is tailored to the specific role and company.
In this article, we will guide you through the entire process of sending out an internship application email, from the subject line to the body and even the closing. We will also provide tips on how to ensure your email stands out from other applicants, highlighting your strengths and showcasing your personality.
With our internship email template, you’ll no longer have to worry about losing out on an internship opportunity due to a poorly crafted email. Instead, you can utilize this resource to differentiate yourself from other candidates, increasing your chances of success.
So, if you’re ready to level up your internship game and take a step towards your dream career, let’s dive into the ultimate guide on crafting a winning internship email.
The Ultimate Internship Email Template: Structuring Your Approach to Land Your Dream Job
As someone who has had a lot of experience with the job hunt, I know how stressful and time-consuming the process can be. One of the first hurdles you have to overcome is crafting the perfect internship email. This email will typically be your first point of contact with potential employers, so it’s essential to get it right.
When crafting your email, it is crucial to keep it concise, professional and to-the-point. You want to catch the employer’s attention right from the start and show that you’re serious about the opportunity. Here is my best structure for an internship email template:
The Subject Line:
Your subject line should grab the employer’s attention. Avoid generic subject lines like “Internship Inquiry” or “Resume Attached.” Instead, try to create a subject line that is memorable and relevant to the prospective employer and their company. For example, if you’re applying to a marketing agency, you could try “Marketing Internship Inquiry: Passionate and Experienced Applicant.”
The Introduction:
The opening line of your email should be short and to the point. Start with a greeting and briefly introduce yourself. Make sure to mention to the recipient where you found out about the internship opportunity and demonstrate your enthusiasm for the organization. Here’s an example: “Dear (Employer’s Name), I’m (Your Name) and I’m reaching out to express my interest in the (Name of the internship) opportunity that I found on (Name of job board or company website). I’m extremely impressed with (Company Name) and your (specific project/aspect of company that piqued your interest), and I believe that this internship would be an excellent chance for me to learn new skills and contribute to your team.”
Your Skills and Experience:
The main body of your email should highlight your qualifications for the position. Be sure to include any relevant coursework, extracurricular activities, or previous work experience that aligns with the internship. Do not regurgitate what’s already on your resume, but instead, expand on it. Explain how your experiences have shaped you as a person and how you believe they would allow you to excel in the role. Remember to keep it brief, and use bullet points where applicable.
The Closing and Call to Action:
In the final paragraphs, demonstrate your enthusiasm for the internship again, and thank the employer for their time. Provide clear instructions on how to contact you and follow up on your application. Here’s an example: “Thank you for considering my application for the (Name of Internship) at (Company Name). Please let me know if there are any further steps I can take to move forward in the application process. I look forward to hearing from you soon. Best regards, (Your Name).”
Remember, your internship email should sell your skills and experience while simultaneously demonstrating your professionalism and enthusiasm for the opportunity. By following this structure, you’ll increase your chances of landing the internship of your dreams. Once you’ve landed the internship, don’t forget to make the most of every opportunity to learn and grow in your field!
Sample Internship Email Templates
Request for a Marketing Internship Position
Dear Hiring Manager,
I am writing to express my interest in the marketing internship position at your company. As a marketing student, I have been eagerly looking for an opportunity to gain practical experience in the field, and I believe that your company would be the perfect place for me to do so.
In my classes, I have learned about various marketing strategies, including social media marketing, content marketing, and email marketing. However, I know that there is no substitute for real-world experience, and I am excited to apply my knowledge to real-life situations.
Thank you for considering my application. I look forward to hearing from you soon.
Best regards,
[Your Name]
Recommendation for an Accounting Intern
Dear [Employer’s Name],
I am writing to recommend [Intern’s Name] for an internship in your accounting department. During their time at [Company Name], [Intern’s Name] has shown dedication, attention to detail, and a strong work ethic.
[Intern’s Name] has taken part in various accounting-related tasks, including accounts payable and receivable, financial statement analysis, and reconciling accounts. They have also demonstrated an ability to learn new skills quickly and work well independently or as part of a team.
I strongly believe that [Intern’s Name] would make a valuable addition to your team, and I recommend them without hesitation. Thank you for your time and consideration.
Sincerely,
[Your Name]
Request for a Legal Internship
Dear Sir/Madam,
I am writing to express my interest in the legal internship position at your firm. As a law student, I have a keen interest in learning about the practical aspects of the legal profession, and I believe that your firm would provide me with valuable experiences to do so.
I have completed courses in various legal areas, including contracts, property, criminal law, and torts. I have also completed an internship in a law firm, where I was involved in legal research, client meetings, and drafting legal documents.
I am confident that my skills, knowledge, and enthusiasm for the law would make me an excellent addition to your team. Thank you for considering my application.
Best regards,
[Your Name]
Recommendation for an IT Intern
Dear [Employer’s Name],
I am writing to recommend [Intern’s Name] for an internship in your IT department. [Intern’s Name] has demonstrated exceptional technical skills, strong problem-solving abilities, and a commitment to learning new technologies.
During their time at [Company Name], [Intern’s Name] has worked on various IT projects, including software development, network administration, and cybersecurity. They have also shown excellent communication skills, working well with both technical and non-technical team members.
I am confident that [Intern’s Name] would be a valuable addition to your team and that they will continue to excel in the IT field. Thank you for considering my recommendation.
Sincerely,
[Your Name]
Request for an Education Internship
Dear Hiring Manager,
I am writing to express my interest in the education internship position at your organization. As an education student, I am passionate about learning and teaching, and I believe that your organization would provide me with valuable experiences in both of these areas.
I have completed various courses related to education, including child development, curriculum design, and educational psychology. I have also completed a practicum in a local elementary school, where I assisted the teacher with lesson planning, delivery, and evaluation.
I am excited about the opportunity to work with your organization and to learn more about educational research, program development, and community outreach. Thank you for considering my application.
Best regards,
[Your Name]
Recommendation for a Medical Intern
Dear [Employer’s Name],
I am writing to recommend [Intern’s Name] for an internship in your medical facility. [Intern’s Name] has demonstrated exceptional skills, knowledge, and professionalism in their work, and I believe that they would make an excellent addition to your team.
During their time at [Company Name], [Intern’s Name] has worked in various medical areas, including patient care, medical research, and clinical trials. They have shown an exceptional ability to work well under pressure, multitask, and communicate effectively with patients, families, and medical staff.
I am confident that [Intern’s Name] would be an asset to your medical facility, and I strongly recommend them without hesitation. Thank you for considering my recommendation.
Sincerely,
[Your Name]
Request for a Graphic Design Internship
Dear Hiring Manager,
I am writing to express my interest in the graphic design internship position at your company. As a graphic design student, I have a passion for creating visually appealing and effective designs, and I believe that your company would be the perfect place for me to gain practical experience in this field.
I have completed various courses in graphic design, including typography, color theory, and digital media. I have also completed a design internship, where I worked on various design projects, including logos, packaging, and website designs.
I am excited about the opportunity to work with your company and to contribute to your creative and innovative projects. Thank you for considering my application.
Best regards,
[Your Name]
Tips for Crafting an Effective Internship Email Template
When applying for internships, your first point of contact with potential employers is often through email. Crafting an effective internship email template can make or break your chances of landing your dream internship. Here are some tips to help you create an email template that will impress hiring managers:
- Personalize your message: Address your email to the hiring manager by name, if possible. Use a salutation such as “Dear Mr./Ms. [Last Name]” instead of a generic greeting like “To Whom It May Concern.”
- Be clear and concise: Keep your message short and to the point. The hiring manager is likely busy and won’t have time to read a lengthy email. State the purpose of your email and your qualifications for the internship in just a few sentences.
- Show your enthusiasm: Express your interest in the company and the internship position. Let the hiring manager know why you are passionate about the field and why you want to work for the company specifically.
- Highlight your relevant experience: Mention any relevant coursework or work experience that makes you a strong candidate for the position. Emphasize how your skills and experience will benefit the company.
- Clean up your email signature: Make sure your email signature is professional and includes your full name, phone number, and email address.
- Include a clear call to action: End your email with a clear call to action, such as asking for an interview or inquiring about next steps in the application process.
- Proofread carefully: Check your email for spelling and grammar errors, and make sure you have addressed the hiring manager by the correct name and title.
By following these tips, you can create an internship email template that presents you as a strong candidate for the position and catches the attention of hiring managers. Good luck with your internship search!
Remember that an email is a painting in 50 words or less – make every word count.
Frequently Asked Questions about Internship Email Template
What information should be included in an internship email template?
An internship email template should include the basic introduction of the sender, the purpose of the email, the duration of internship, the job responsibilities, the pre-requisites for the internship, and the contact information.
Is it necessary to have an internship email template?
Yes, an internship email template helps in making sure that the required information is conveyed to the candidates in a clear and concise way. It also helps in maintaining a professional image of the company.
What is the best way to write an internship offer email?
The best way to write an internship offer email is to start with a warm introduction, followed by congratulating the recipient and explaining the details of the offer, duration, and the job role. Provide clear instructions on how the candidate can accept the offer.
Is it important to personalize the internship email template?
Yes, it is important to personalize the internship email template with the candidate’s name and any other relevant information. It shows that you are interested in them specifically and not just sending out mass emails.
What is the best subject line for an internship email?
A clear and concise subject line is best. Include the internship position, company name, and the word “internship” in the subject line. For example, “Marketing Internship at ABC Company.”
What should be the tone of an internship email template?
The tone of an internship email template should be professional and courteous. It should reflect the culture of the company while also being welcoming and inviting to the candidate.
What is the best way to follow up after sending an internship email?
The best way to follow up after sending an internship email is to wait for a week before sending a polite reminder. If you still do not receive a response, you can try reaching out through a different medium.
Should an internship email template include any legal information?
Depending on the nature of the internship, it might be necessary to include some legal information in the internship email template, such as non-disclosure agreements, liability release forms, or background checks. It’s always better to consult with your legal advisor before including any legal information in the email.
Can an internship email template be used for recruiting full-time employees?
No, an internship email template should only be used for recruiting interns. If you want to recruit full-time employees, you’ll need to create a separate email template with a different set of information.
Sending Internship Emails Like a Pro!
Always remember to follow these tips when sending internship emails- personalize, be professional, and showcase your skills. These tips will help you stand out from the rest of the candidates. Thank you for reading, and good luck on your internship hunt! Make sure to come back and visit us for more helpful tips and tricks to ace your professional career.