Losing a loved one is never easy. Aside from dealing with the emotional burden, there are practical matters to take care of as well. One such responsibility is informing friends and family about the death through an obituary. Writing an obituary email sample may seem like a daunting task, but fortunately, there are examples available online that can guide you through the process. These examples can be edited to suit the specific needs of the situation. In this article, we’ll discuss the purpose of an obituary, what to include, and provide a few sample templates to help you get started. Whether you’re writing an obituary for your loved one or helping someone else, this guide is here to assist you in creating a respectful and meaningful message.
The Best Structure for Obituary Email Sample
Obituary emails are a delicate matter and require a well-structured approach. The purpose of an obituary email is to inform the recipient(s) of a loved one’s passing, offer condolences, and provide information on funeral arrangements or other important details.
When writing an obituary email, it is important to follow a clear structure that conveys the information effectively and respectfully. A well-structured obituary email should typically include the following elements:
Basics of the Deceased
Begin the obituary email by sharing who has passed away and their relationship with the recipient. This should be done in a sensitive and respectful manner using appropriate language that shows empathy, compassion, and sincerity.
For example, you could start the email by saying “It is with great sadness that we inform you of the passing of [name], [relationship to recipient], on [date of death].”
Celebration of Life/ Personal Life
After announcing the death, you can proceed to celebrate the life of the deceased. You can highlight their qualities, achievements, and unique personality traits that made them special. Sharing personal stories that reflect their life and contributions can be added to make the email heartfelt.
For instance, you could say, “Throughout their life, [name] was a devoted parent, successful businessperson, and avid lover of the outdoors. They were known for their kindness, generosity, and sense of humor. One of their fondest memories was taking their grandchildren camping and making s’mores by the campfire.”
Funeral Arrangements
Once you have shared the essential information about the deceased, the next step is to provide details about the funeral arrangements or memorial service. You can include information like the date, time, and location of the service along with any other pertinent information that the visitor may need to know.
For example, “The funeral service will be held on [date] at [time] at [location]. Following the service, there will be a gathering at [venue].”
Closing Thoughts
Finally, wrap up the email with closing thoughts that offer condolences, comfort, and support. Expressing sympathy is an important part of writing an obituary email, as it shows that you care and are there for the recipient during the grieving process.
For instance, you can say something like, “We hope that you find comfort and peace during this difficult time. Please know that you are in our thoughts and prayers.”
In conclusion, a well-structured obituary email can help in conveying the essential information and showing empathy, compassion, and sincerity. By following the above structure and incorporating personal insights, you can help the recipient to feel a sense of comfort and support during a difficult time.
7 Sample Obituary Email Samples
Sad News of the Loss of a Loved One
Dear Friends and Family,
It is with great sadness that we announce the passing of our beloved mother, Mary Smith. She passed away peacefully in her sleep on July 15, 2021, after a long and courageous battle with cancer. Mary was a beloved wife, mother, grandmother, and friend. She will be missed dearly by all who knew her.
The family wishes to extend our heartfelt gratitude for your outpouring of love and support during this difficult time. Your kind words, thoughts, and prayers have been a source of comfort. We would also like to express our appreciation to the healthcare professionals who cared for her with such compassion and dedication. We will never forget her warmth, love and caring nature. We will miss her deeply but are grateful for all the wonderful memories we shared with her.
With deepest sympathy,
The Smith Family
In Memory of a Dear Friend
Dear Friends,
It is with heavy hearts that we announce the loss of our dear friend, John Doe. John passed away suddenly on June 30, 2021. He was a wonderful friend and a loyal companion. His passing has left a void in our lives that will never be filled.
John was an amazing person who touched so many lives. He was always there to lend a helping hand or to offer words of encouragement. He had a great sense of humor and a contagious smile that could light up a room. We will never forget the good times we shared with him and the memories that we hold dear. We will keep him in our hearts forever.
We would like to extend our deepest sympathies to his family during this difficult time. Our thoughts and prayers are with them. We hope that they will find comfort in the memories he left behind. Rest in peace, John. You will be forever missed.
Sincerely,
Your Friends
In Loving Memory of a Beloved Uncle
Dear Family and Friends,
It is with great sadness that we announce the passing of our cherished uncle, William Johnson. He passed away peacefully on July 10, 2021, surrounded by his loving family. Uncle William was a kind, sweet and loving person who had a heart of gold. He had a great sense of humor and always brought joy to everyone around him.
We will miss his infectious smile, his gentle laughter, and his loving embrace. He will always be remembered as the life of the party and a great source of strength and inspiration. We are grateful to have had him in our lives and will cherish his memory forever.
We would like to thank everyone who has reached out to us during this difficult time. Your support and kindness have been greatly appreciated. We would also like to thank the healthcare professionals who cared for him with such compassion and dedication. We take comfort knowing that he is now at peace and reunited with his loved ones who have passed before him.
With love,
The Johnson Family
A Tribute to a Dear Colleague
Dear Colleagues,
It is with profound sadness that we bid farewell to our dear colleague, Susan Jones. Susan passed away on July 5, 2021, after a short illness. She was a devoted employee who made many contributions to our organization. She will be missed by all of us.
Susan was an exceptional person who dedicated her life to her work. She was passionate, caring, and hardworking, and always went above and beyond to make sure that everything was done to perfection. She was a true asset to our team and we are grateful for all that she has done.
Our thoughts are with her family during this difficult time. We hope that they find some solace in knowing how much Susan meant to us all. She will forever be a part of our organization and our hearts.
Rest in peace, Susan.
Sincerely,
Your Colleagues
In Loving Memory of a Dear Pet
Dear Friends,
It is with great sadness that we announce the passing of our beloved pet, Max. Max was more than just a pet, he was a beloved member of our family. He was a loyal companion who brought us so much joy and happiness.
Max was such a special dog who touched many lives. He had a sweet and gentle nature that won everyone’s heart. He loved to play, to cuddle, and to give kisses. He had a tail that never stopped wagging and a smile that could light up a room. He was the best thing that ever happened to us and we are grateful for all the wonderful memories he left behind.
We would like to thank everyone who has reached out to us during this difficult time. Your kind words and support have meant so much to us. We hope that Max is now at peace and that he knew how much he was loved. We will miss him more than words can express.
Sincerely,
Our Family
A Tribute to a Faithful Servant
Dear Community Members,
It is with great sadness that we announce the loss of our dear servant, Pastor John. Pastor John passed away on July 12, 2021, after a long and valiant battle with illness. He was a faithful servant who dedicated his life in service to God and our community. He will be dearly missed.
Pastor John was a man of great faith and love. He had a kind and generous heart and always put the needs of others before his own. He was a strong advocate for justice and equality and worked tirelessly to make the world a better place. He touched so many lives and left an indelible mark on the hearts and minds of all who knew him.
The community has lost a true hero and trailblazer. We extend our heartfelt sympathies to his family and loved ones during this difficult time. Pastor John’s legacy will continue to live on and inspire generations to come. May he rest in peace.
With love and appreciation,
The Community
A Tribute to a Great Mentor
Dear Students and Staff,
It is with deep sadness that we announce the passing of our beloved mentor, Professor Smith. Professor Smith passed away on July 8, 2021, after a long and courageous battle with illness. He was a great mentor who made significant contributions to our institution. He will be sorely missed.
Professor Smith was a true icon of our institution who inspired many students and staff. He had a brilliant mind and was passionate about sharing his knowledge. He was a patient and caring mentor who always made time for his students. He positively impacted the lives of countless people and nurtured many intellectual talents who have gone on to make significant contributions in various fields.
We extend our deepest sympathies to his family and loved ones. We hope that they find comfort in knowing how much Professor Smith meant to us all. He will forever be a part of our institution and his memory will be cherished forever. Rest in peace, Professor Smith. You will always be remembered with love and admiration.
Sincerely,
The Institution
Writing an Obituary Email that Honors Your Loved One
Losing a loved one is never easy, and crafting an obituary email can feel daunting. However, this is an opportunity to honor their life and share their story. Here are some tips to help you write a memorable and meaningful obituary email:
– Be concise: While you want to include all the important information, try to keep the email concise. Focus on the most important achievements, qualities, and characteristics of your loved one.
– Capture their essence: The obituary should reflect the person’s uniqueness, personality, and what they will be remembered for. Share fond memories, describe their passions, and celebrate their accomplishments.
– Be respectful: This is a difficult time for everyone, so be respectful of the family’s wishes and tone. Avoid sharing controversial information or negative traits, and focus on positives. Making the obituary too formal or informal may also be something to consider.
– Share a photograph: Including a photo is an excellent way to remember your loved one. Make sure it is a good quality photo that represents the person well.
– Be accurate: Double-check all information for accuracy, such as dates, spellings of family members’ names, and more importantly, the cause of death.
– Include meaningful details: Share any information about memorial services or donations for a cause. Additionally, consider sharing details about the person’s favorite charity, flower, or song.
– Proofread: Read over your email multiple times to ensure there are no spelling or grammatical errors. You want the email to be as professional as possible.
Writing an obituary email is a deeply personal and challenging process. These tips can help you honor the memory of your loved one while providing comfort and closure to those who loved them.
Obituary Email Sample FAQs
What is an obituary email?
An obituary email is a message sent to friends and family announcing someone’s passing.
What should be included in an obituary email?
An obituary email should include the name of the person who has passed away, their age, their date of death, and any information regarding the funeral or memorial service.
When should I send an obituary email?
An obituary email should be sent as soon as possible after a loved one has passed away.
Who should I send an obituary email to?
An obituary email should be sent to friends and family members who were close to the person who has passed away.
How should I structure an obituary email?
An obituary email should begin with a brief introduction identifying the deceased, followed by information on the date, time, and location of the funeral or memorial service.
What if I need to update the details in the obituary email?
If you need to update the details in the obituary email, you should send out a revised message with the correct information as soon as possible.
Should I include photos in the obituary email?
Yes, you can include photos in the obituary email to help people remember the person who has passed away.
Can I send an obituary email to people I don’t know very well?
You can send an obituary email to anyone you think would benefit from knowing about the passing of the person who has passed away.
What if I’m not sure what to say in the obituary email?
If you’re not sure what to say in the obituary email, you can keep the message short and simple. Focus on sharing the basic details of the funeral or memorial service and expressing your condolences.
Farewell for now!
That brings us to the end of our little obituary email sample. It’s never easy to say goodbye to someone, no matter how much time you have to prepare – and the same can be said about saying goodbye to this article. But it’s not really goodbye, is it? We’ll be back with more useful content that we believe you’ll enjoy and benefit from, so make sure you check back in soon! Thank you for reading and take care.